Book every truck slot before it reaches the gate.
VBS is a vehicle booking and truck appointment system. Transporters book gate and dock slots online, your team controls capacity, and each booking is checked automatically when the truck arrives.
RECENT BOOKINGS
Every slot matched, every walk-in redirected
VBS reads the QR pass at the kiosk, checks the booked slot against the plate and opens the boom in seconds. Anything that does not match a live booking is held and routed to the help desk, not the main gate.
- Critical events like a duplicate pass or an expired QR hold the truck at the kiosk.
- Warnings flag early or late arrivals against the booked slot.
- Matched bookings are logged with plate, slot and QR scan time.
Slot utilisation and on-time arrivals, by hour
VBS plots bookings per hour against the on-slot arrival rate, so your yard team can see exactly when slots run tight and when walk-ins are pushing the gate off schedule.
Truck queues and gate congestion, fixed with booking
The everyday problems VBS removes from your site, so people only handle the exceptions.
- Trucks arrive at the same time and queue on the road
- Docks sit idle in the morning and overflow in the afternoon
- No advance information about which vehicles are coming
- Transporters call repeatedly to ask when to report
How truck appointment scheduling works, booking to gate
Step by step, from the moment a vehicle or object arrives to the record in your dashboard. Click a step for detail.
Set slots per gate, dock and material type for each day.
Truck queue management and vehicle appointment features
Pick a feature to see it in the VBS console.
VBS specifications
- Users
- Transporters, vendors, customers, security and logistics teams
- Channels
- Web portal, mobile, SMS/WhatsApp notifications
- Matching
- ANPR, QR code, booking ID
- Integrations
- SAP, Oracle, TOS, REST API
- Works with
- GateX, IWB, WMS, YardX
Where a truck appointment system is used
CFS / ICD & container yards
Truck appointments, gate-in, weighing and slot tracking for every box.
Warehouses & logistics hubs
Dock scheduling, pallet counting and stock locations tied to each truck and order.
Manufacturing units
Gate, unmanned weighbridge and safety as one flow, posted to SAP or Oracle.
Link truck appointments to gate, weighbridge and dock
VBS sits between your site hardware and your business software. Every read and decision is sent to the systems that need it, with no double entry.
Truck appointment system FAQs
What is a vehicle booking system?
A vehicle booking system lets transporters reserve a time slot to arrive at a gate or dock, so arrivals are spread through the day and the site knows in advance which trucks are coming.
Can transporters use VBS without installing software?
Yes. Transporters book through a web portal on any browser or phone.
How is a booking checked at the gate?
When the truck arrives, ANPR or a QR code on the booking confirmation matches it to the slot, and GateX opens the barrier if everything is in order.
Can VBS handle different slot rules for different materials?
Yes. Capacity can be set per gate, dock, material type and time window.
Works well with VBS
Book a demo · Contact us
See it on a site like yours.
A 30-minute walkthrough with a solutions engineer, using your layout and vehicle volumes.
Call 1800-200-7775 · (91) 22-40309800